Implementing ISO management systems and achieving ISO Certification is a significant undertaking, and our consultants understand that every organization is different.
Assent has a tried and tested ISO Implementation approach, based on our experience of helping all types and sizes of organization achieve ISO Certification.
Our 5 Step process will guide you every step of the way.
1. Determining the Scope & Selecting a Team
The first step in any ISO Implementation is to determine the scope of the management system, which should include:
- Organizational Activities to be included.
- Number of staff involved in each activity.
- Number of Locations.
- Number of Standards being Implemented.
We’ll help you decide on an appropriate scope, and liaise with ISO Certification Bodies where necessary to ensure a smooth certification process later in the project.
This can be done through emails, telephone calls or video conferencing depending on the complexity of the scope.
Once we have a better idea of the implementation scope, we’ll select the right people for your implementation project.
We base the selection on our consultants’ knowledge, industry experience and location.
Proposal & Contract
With the scope agreed we can document a full implementation project proposal which will include deliverables and related costs. We work on a day rate basis, with payments often split equally over a number of months.
2. Starting Work
Once a contract is signed, our office team will send you a Welcome Pack, with key information about your ISO Implementation Project.
We’ll also invite you to our project management tool, where you will see all the tasks required to complete your ISO Implementation.
If you use Office 365 or GSuite we can collaborate through your existing accounts.
It’s important to have the support of the Leadership team when implementing a management system, as this will often set the pace of the project.
While top management may not directly implement the standard in the business, they should set the strategy, appoint and empower the right people in the business, and commit the resources as may be necessary for the success of the project.
The first meeting will cover introductions with the team and confirm the scope of your management system.
We’ll also take you through the project plan and spend time getting to know your organization better.
3. Day-by-Day Tasks
Broken Down into Simple Tasks
For each ISO Standard or Integrated Management System, we break down the requirements into simple tasks which can easily be delivered and signed-off. Our consultants will work through these tasks with you providing bespoke advice and guidance for your organization.
Each of these tasks is assigned to a planned project day to be delivered.
While we try to keep to plan, we understand sometimes things need to be moved around, so using our project management tool we can easily reschedule tasks and stay on track.
To speed up the process we produce supporting content for each stage of the implementation including:
- A Management System Manual,
- Example & Template Documents,
- Training & eLearning Packages,
- Awareness Materials for Staff,
Project & Collaboration Tools
We utilize cloud-based tools to collaborate with your team and keep things on track. You’ll receive an invite via email as part of the on-boarding process, and you can invite other members of your team to help deliver a particular part of the project.
Although not directly involved in implementation, our office team have an excellent understanding of ISO Standards and the implementation process; and with access to the project management and collaboration tools they are well placed to help answer any admin queries outside of consultancy sessions.
You can also raise a ticket in our service desk for answers to specific issues, details within your Welcome Pack.
4. External Audits
Having our consultants attend your external certification audits is option but most clients opt for this during implementation.
We work with many Accredited Certification Bodies and can help manage the audit process and resolve any findings that might arise.
5. Evaluating the Outcome
Successfully achieving ISO Certification is often the end goal for organizations and it is where the implementation process ends. However, this is just the beginning of operating your management system, and the activities need to be maintained in order to remain effective.
As part of the ISO Audit process we capture data about your management system including non-conformances, which we can analyze to identify weak areas of the system.
Advertising Your Certification
Once you have achieved ISO Certification you will not only have a Certificate to display and include within tender responses, but you’ll also have a certification mark that can be used on your documents and website.
Our creative team at Assent can help you promote your ISO Certification for maximum benefit!
Supporting your Management System
Achieving certification is only the start and we have bespoke support solutions to help you maintain your management system for the long term.